Go to Your School

Purchasing LogoPurchasing

The mission of the Purchasing Department is to procure quality equipment, supplies, and services in a cost-effective, professional, and ethical manner to support student success.

The Purchasing Departments primary role is to facilitate the purchasing process obtaining the necessary equipment, materials, and services our customers require to support their instructional or administrative programs. Our department strives to maximize district resources by obtaining competitive quotes or bids.

The warehouse division of our department receives and delivers products to all district sites. The property records division assigns property records numbers to all equipment valued at over $1,000.00. The school or department is the custodian of this property and it is inventoried yearly by a purchasing department staff member.

The Jessica Lunsford Act

The Jessica Lunsford Act prohibits the School Board from employing or contracting with persons who have been convicted of a crime involving moral turpitude where the person would have direct contact with students, be on school premises when students are present, or have access or control of school funds.

Click here for information regarding our new procedures.

Vendors

In order to become a vendor, the Online Vendor Application must be filled out and submitted to the Purchasing Department.

Vendor Application

Vendors: For any updates to your Vendor Application, email to: Cindy_Hagedorn@ccps.k12.fl.us

You are invited to the Gulf Coast Association of Public Governmental Purchasing Officer's Reverse Trade Show on March 9, 2012

Terms & Conditions Pertaining to CCPS Purchasing

The terms and conditions below apply if specified on a CCPS purchase order or agreement:

  1. Purchase Order Terms & Conditions
  2. Jessica Lunsford Act
  3. Federal (grant) fund

Pending RFP, Bids & Quotes

It is the responsibility of the vendor to return to this site to check for Addendum daily during the time a bid that they are participating in is open. The Purchasing Department will only forward addendum to vendors after they have signed in, in the case of a mandatory pre bid meeting.

Pre-Bid Meetings are held at the Punta Gorda Auxiliary Support, 1016 Education Ave, Punta Gorda, Room 100

BIDS/Quotes/RFPs/RFQs

Award of Bids/Quotes/RFPs/RFQs

No. Description Tabulation Other
Documents
ITN 10/11-32 HP Computers and Services tabulation  
ITN 10/11-33 Furniture for Meadow Park Elementary and Lemon Bay High
(posted 3/23/11 8:42 a.m.)		 tabulation award letters
RFP
10/11-36		 Independent Auditing Services tabulation  
RFP
11/12-37 		Aruba Controller System tabulation award letter
RFP
11/12-38 		Food Serving Line: Furnish, Ship, Uncrate, Inside Deliver, Warranty, Parts tabulation award letter
RFQ 11/12-39 Professional Service Certified List (posted 10/11/11 @ 8:31 a.m.) tabulation  
RFQ
11/12-40		 Master Planning, Middle Schools
(posted 10/31/11 @ 11:55 a.m.)		 tabulation ranking order
11/12-9001 Custodial Supplies - WHSE Stock tabulation  
11/12-9002 Floor Pad tabulation  
11/12-9003 Varley Products tabulation  
11/12-9005 Smallwares, Food Service tabulation  
11/12-9007 Custodial Supplies - Warehouse Stock tabulation  
11/12-9008 Can Liners - Warehouse Stock tabulation  
11/12-9009 Supplies - Warehouse Stock tabulation  
11/12-9010 Flexol Can Liners tabulation  
11/12-9011 Outdoor Benches & Trash Receptacles for Meadow Park Elementary tabulation  
11/12-9012 Manure Spreader tabulation  
11/12-9013 Wall Padding for Port Charlotte Middle tabulation  
11/12-9014 Musical Instrument Repair tabulation  
11/12-9015 Motorola CP200 Radio Parts and Repair tabulation  
11/12-9017 Vineland Elementary Basketball Courts tabulation  
11/12-9020 Diplomas, Covers & Accessories tabulation  
11/12-9021 Cafe Equipment tabulation  
11/12-9022 HP ProCurve Module tabulation  
11/12-9024 Capitol Outlay, Maintenance Dept tabulation  
11/12-9026 Custodial Supplies - Warehouse Stock tabulation  
04/05-02(11/12R) Interior Exterior Pest Control Service tabulation award letter
05/06-304 (11/12R) Grease Trap Cleaning and Pumping   notice of renewal
05/06-331 (11/12R) ABB ACH550 HVAC Variable Frequency Drives tabulation notice of renewal
06/07-412 (11/12R) Lawn Mowing tabulation notice of renewal
07/08-527 (11/12R) Swimming Pool Maintenance tabulation award letter
08/09-626 (11/12R) Charter Bus Service tabulation notice of renewal
08/09-627(11/12R) Bottled Water tabulation award letter
09/10-722(1011R) Doors & Hardware tabulation notice of renewal
09/10-724(1011R) Preventative Maintenance Painting tabulation notice of renewal
09/10-727 (11/12R) Warewashing Chemical tabulation notice of renewal
09/10-730 Juice for Champs Cafe tabulation notice of renewal
09/10-737 Milk for Champs Cafe tabulation notice of renewal
09/10-736 Bread for Champs Cafe tabulation notice of renewal
10/11-809 Ergotron Carts tabulation  
10/11-810BS Violins tabulation award letters
10/11-811 Athletic Turf Maintenance Charlotte High, Lemon Bay High, Port Charlotte High
(posted 4/11/11 1:05 p.m.)		 tabulation award letter
10/11-812 HP Procurve tabulation  
10/11-813 Jon Wood Gym Floor Refinishing Materials tabulation award letter
10/11-814 Joint Sealant Replacement at Sallie Jones Elementary tabulation award letter
10/11-815 Scrap Aluminum & Metals tabulation  
10/11-815GQ HVAC System Replacement Project for Myakka River Elementary
(posted 3/30/11 1:40 p.m.)		 tabulation award letter
10/11-816 Air Handlers for Murdock Middle tabulation award letter
10/11-817 LBHS Fitness Center Equipment
(posted 6/15/11 9:15 a.m.)		 tabulation

 
10/11-818 Scorers Tables and Chairs tabulation award letters
10/11-819 Blue Coat
(posted 3/25/11 9:17 a.m.)		 tabulation award letter
10/11-820 Asphalt Paving, Paving Repairs, Seal Coating and Re-Striping
(posted 4/19/11 11:02 a.m.)		 tabulation award letter
10/11-822 HVAC Control System Replacement Project for Vineland Elementary School tabulation  
10/11-823 Emergency Generator - MCO   notice to bidders
11/12-904 GOJO - Warehouse Stock tabulation  
11/12-901 Paper Products - Warehouse Stock tabulation

award letters
11/12-903 Diversey Products - Warehouse Stock tabulation award letter
11/12-902 Baseball Scoreboard for Port Charlotte High tabulation  
11/12-905 Emergency Generator Murdock District Office
(posted 7/22/11 1:58 p.m.)		 tabulation award letter
11/12-906 Sophos Endpoint Security and Control Software tabulation award letter
11/12-907 HVAC Control System Replacement Project for Port Charlotte High, Building C
(posted 10/18/11 @ 8:32 a.m.)		 tabulation award letter
11/12-909 Driver Education Program
(posted 10/24/11 @ 8:54 a.m.)		 tabulation award letter
11/12-910 Aruba Wireless Access Points
(posted 10/28/11 @ 8:29 a.m.)		 tabulation award letter
11/12-911 Cooling Tower Replacement Myakka River Elementary
(posted 11/14/11 @ 8:35 a.m.)		 tabulation award letter
ITB 11/12-912 Promethean Furnish and Install
(posted 11/10/11 @ 9:07 a.m.)		 tabulation award letter
11/12-913

ABB ACH550 HVAC VFD
(posted 12/20/11 @ 9:17 a.m.)

 tabulation award letter

To receive a bid or quote package, please contact Cindy Hagedorn by email Cindy_Hagedorn@ccps.k12.fl.us

Professional Services Selection Procedures

To access the Charlotte County Public School's guidelines for the selection and hiring of professional service firms pursuant to Florida statute 287.055, select the link below.

Professional Services Selection Procedures

Professional Services Certified List (RFP 11/12-39)

Surplus Store

Visit the Surplus Store Web Site

Catalog Discount Bid

Catalog Discount Bid #07/08-516 (1011R)

Purchasing Policies

The purchase of products and services by Charlotte County Public Schools shall be authorized by and in accordance with Florida Statutes, State Board of Education Rules.

Dollar Limit Purchasing Method Used
$2,000.00 - $7,499.99 Originator secures three written quotes
$7,500.00 - $24,999.99
Purchasing will secure a formal quote from at least three vendors
$25,000.00 and up Requires a formal competitive sealed bid or RFP process. Purchasing handles all solicitations to bid.

Purchases from CCPS Catalog Bid
Catalog Discount Bid is available on this web site

Purchasing Department Members

Members of the Purchasing Department are:

Purchasing Department Contact, Cindy Hagedorn
Cindy_Hagedorn@ccps.k12.fl.us

Members of the Warehouse Division are:

Warehouse Contact, Mark Koch
Mark_Koch@ccps.k12.fl.us or phone 941-628-3425

Members of the Property Records Division are:

Property Records Contact, Judy Brabbs
Judy_Brabbs@ccps.k12.fl.us or phone 941-575-5826


Charlotte County Public Schools has added a link to a translation feature developed by Google™ Inc., entitled Google™ Translate, to assist visitors to the Charlotte County Public Schools website understand information contained on the website in a variety of foreign languages.

DISCLAIMER: Google™ Translate is a program that was not developed by Charlotte County Public Schools. By making this program available to visitors to our website, Charlotte County Public Schools is not in any way approving or endorsing this program or the results generated there from, and nothing herein should be construed as such an approval or endorsement by Charlotte County Public Schools. Charlotte County Public Schools cannot and does not guarantee the accuracy of translations through Google™ Translate and, because of this, strongly encourages users of this program to critically read the information translated through the use of this program and, in the event of any doubt as to the accuracy of the translated document, strongly encourage users to seek an alternate mode of translating the information on our website to their language of choice.

CHARLOTTE COUNTY PUBLIC SCHOOLS DISCLAIMS AND IS NOT LIABLE FOR ANY INACCURACIES OR PROBLEMS THAT MAY BE CAUSED BY THE USE OF THE GOOGLE™ TRANSLATE FEATURE ON OUR WEBSITE.

If you have any questions about Google™ Translate, please click the "Translate" link above.